Oral Paper Presentation Guidelines

Each morning/afternoon oral presentation sessions lasts 2/2,5 hours including eight/ten technical papers which require strict adherence to the time limits for presenting papers.

This assures that everyone has a fair chance to present their work and answer questions. It is the job of the Session Chair to keep time and maintain schedule. Each paper is allowed:

  • 2 Minute for speaker introduction
  • 13 Minutes for presentation
  • 5 Minutes for questions and answers.
Please plan your presentation accordingly.
Each room will be equipped with computer project system. All presentation must be done on the computer available in the room. Please bring your slides on a memory stick or a CD. The room staff of the Conference secretariat will help you upload your paper.

Please arrive in the room 10 minutes before the start of you session and give a very short introduction bio for the presenter.

Please make sure you use a very high quality slides including large fonts, good graphics and sharp coloring. Please do not use small text or hand written material on you slides.

Guidelines for Poster Paper Presentation

Posters are a different choice for the authors to present their work, giving the opportunity to discuss in depth with the attendees.

Size of Poster Materials

Please refer to the Poster Board shown below to prepare the layout of your presentation. The poster board area for each presentation is an A0 portrait sized (1 meter width by 2 meters height). The size of poster materials should fit inside the board and be readable at a distance of a few meters. The paper number will be posted on the board by the organizers.
* Poster Paper Template (MS Power Point format) can be
downloaded here

Poster Board

Poster Preparation and Poster Presentation Awards Preparing carefully this material is decisive to achieve the expected results. It is important that all the graphs and tables shown are clear and legible to avoid readers standing close to the poster and blocking the view from others. Preferably use colors, tables, and graphs, rather than dense paragraphs. Consider organizing the materials logically, so that the attendee can perceive easily the motivation for the work, the methods used, and the results achieved. Teams of evaluators and reviewers will judge the poster on its quality, clarity, contents and appeal. The authors of the selected poster presentation must be physically present during the poster session.


Please arrive at least 10 minutes ahead of the scheduled poster session to arrange any last minute issues relating to your presentation. The poster can be posted anytime from 8:00 AM on the day of your presentation until the time of your presentation. The poster can be left throughout the day of your presentation but must be removed before 5:00 PM.